Assistant Controller job with St. Lawrence University

St. Lawrence University is seeking applications for an Assistant Controller position.

Position Summary
Oversee the accounts payable, cash management, and general accounting functions of the business office to ensure that university resources are spent according to proper guidelines and that financial activity is recorded accurately and timely. This position works closely with and reports directly to the Controller.

Duties and Responsibilities
The Assistant Controller will directly supervise employees occupying the following positions:

  • Of them Staff accountants responsible for applying accounting principles to perform daily, monthly and annual accounting tasks to help the business office produce accurate and complete financial reports.
  • Accounts Payable Specialist responsible for reviewing and data entry of invoices, marking invoices for payment and paying according to their due date and appropriate method of payment.
  • Senior clerk (accounting) responsible for a variety of accounting transactions such as counting and recording cash deposits, monitoring online banking activities, entering miscellaneous data, reporting sales tax, and processing investments.
  1. Oversee accounting and reporting for ancillary operations, foreign programs, university debt and deferred donations.
  2. Administer financial activity and compliance of government and private grants.
  3. Work with the Purchasing department to manage the University Purchasing/Travel card program and the SupplierPay platform for supplier payments.
  4. Manage tax reporting requirements for international students, employees, and vendors.
  5. Administer the month-end financial close process to ensure flows and entries are recorded correctly and in a timely manner.
  6. Participate in the production of ad hoc reports and the completion of financial investigations.
  7. Communicate with all campus departments regarding university accounting policies and procedures, transactional issues, co-worker accounting system, and special payment issues. Answer questions and resolve related issues.
  8. Serve as department subject matter expert for Colleague Finance and related reporting tools (e.g. CROA, Synoptix). Help other accounting users understand and use these systems.
  9. Administer budget view access and set up approvals for purchase requisitions and payment requests in Colleague’s accounting system.
  10. Administer calendar year-end reporting obligations (e.g. 1099 and 1098 tax slips)
  11. Manage the treasury function, including treasury, monitoring balances and managing the relationship with banking partners. Work with foreign program directors regarding cash requirements.
  12. Assist in year-end closing and preparation of annual financial statements and related audit. This requires analyzing payments and accounts, preparing year-end journal entries, adjusting/removing charges, preparing working papers and schedules, testing transactions, assisting listeners.
  13. Other assigned tasks.

Minimum qualifications

  • Bachelor’s degree in Accounting, Finance or related field.
  • Four or more years of progressively responsible accounting and management experience and demonstrated knowledge of accounting principles.
  • Must be able to exercise discretion when working with highly sensitive and confidential information.
  • Must be able to work collegially with a diverse group of faculty, staff and students.
  • Excellent attention to detail.

Exceptions to the minimum qualifications may be made for a uniquely qualified candidate and in consideration of preferred qualifications.

Preferred qualifications

  • CPA certificate.
  • Master’s degree in accounting, finance or related field.
  • Experience working in higher education, non-profit, or similar business environment.
  • Experience working with accounts payable, grant administration or investment accounting.
  • Strong communication skills, both written and oral.
  • Ability to exercise good judgment and make decisions within assigned authority.
  • Strong prioritization skills to consistently meet deadlines.
  • Experience working with a colleague or similar business accounting system.
  • Demonstrated ability to use financial systems and information.
  • Excellent knowledge of Microsoft software, in particular Excel.

Interested candidates should apply online at

upload all the required documents that are defined in the “special instructions for the applicant” section. Review of applications will begin immediately and will continue until the position is filled. Questions regarding the position can be directed to Sebastian Notaro, Controller, [email protected]

All offers of employment are contingent on the finalist passing a background check (including criminal record).

Located at 23 Romoda Drive, Canton, NY, St. Lawrence University is a coeducational, private, and independent liberal arts institution of approximately 2,400 students from more than 40 states and 40 nations. Educational opportunities at St. Lawrence inspire students and prepare them to be critical and creative thinkers, to find a compass for their lives and careers, and to pursue knowledge and understanding for the benefit of themselves, the community. humanity and the planet. With an emphasis on active engagement with ideas in and beyond the classroom, a Saint-Laurent education leads students to make connections that transform lives and communities, from local to global.

The University is committed to and seeks diversity among its faculty, staff and students. Such engagement ensures a diverse and complex atmosphere in an intellectually and socially enriching way for the entire campus community. Applications from members of all underrepresented groups, as well as individuals with experience of teaching or working in a multicultural environment, are encouraged. St. Lawrence University is an equal opportunity employer.

For more information on the St. Lawrence, please visit

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